Tech News
How Employee Monitoring Can Help Improve Data Security

Published
5 months agoon
In order to improve data security, companies frequently deploy an array of tools, including firewalls, virus and malware scans, access controls, and various other measures. But in addition to these tools there is one other that can play an important role: Employee monitoring.
Want to know exactly how employee monitoring can help? Keep reading, and you’ll find out.
Identify Suspicious Behavior Patterns
Not all data breaches are due to external actors, instead – many come from insider threats. Employee monitoring software can be used to monitor user activity and identify any suspicious behavior patterns that could indicate a potential threat.
When using Controlio, you’ll be able to track a user activity in detail including app usage, browsing history, emails, IM messages, file transfers, and much more. It can also capture screenshots, record video footage of employees’ screens, and log keystrokes.
In short, Controlio will give you a full view of all employee activity so that any suspicious behavior patterns can be identified. Its data can be viewed in its entirety or in the form of convenient analytics that display the most relevant information.
Investigate Suspicious Events
Sometimes you may notice abnormal events and suspect that your security has been breached – but how do you know for sure? The data from employee monitoring can be used to supply answers and will make investigating any event much easier.
By leveraging employee monitoring data, you’ll be able to pinpoint exactly what all employees were doing when the event took place and in the time preceding it. If anything stands out you can look for further evidence by going over keystroke logs or screenshots and recordings of those employees.
Create Alerts for High-Risk Actions
Another way employee monitoring can improve data security is by allowing the creation of alerts that trigger when employees perform certain actions. For example it could trigger when employees attempt to transfer files without authorization, when they type in certain keystrokes, or when they visit potentially malicious websites.
The features in Controlio allow this via behavior rules and behavior alerts. Its behavior rules will let you set rules that trigger on specific actions, whereas its alerts will notify you by sending out an email to any email you desire including Namecheap’s private email.
Overall this will ensure that you are warned promptly when any suspicious or unwanted behavior is detected – allowing you to take action sooner rather than later.
Restrict Access to Specific Websites or Apps
Many employee monitoring software have the capability to completely block specific websites or apps that may be considered risky. This is a measure that should be used sparingly, as you don’t want to be too restrictive.
Typically it is best to only restrict access to apps and websites that are clear threats or not suitable for the workplace. As far as Controlio goes, blocking any website or app is easy using its behavior rules – and you can set up an alert the same way too.
Conclusion
With the right approach, employee monitoring can improve data security significantly. However if you want to benefit from it you need to make sure that you implement it in a way that doesn’t cause any other types of issues. Most notably you need to be aware that monitoring employees does raise privacy concerns.
Because of that, your best bet is to be upfront and transparent about your use of employee monitoring. Explain to employees why it is necessary, and try to avoid any monitoring that is too intrusive and could make employees feel like they’re being ‘spied on’ or that you’re looking over their shoulder constantly.

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